Steps to improve your pre-trip inspections

Man checking his truck

As the temperature dips, memories of winter road hazards can make you think twice about heading out haphazardly. There’s only one way to truly tell if your vehicle’s safe to drive, and that’s with a thorough pre-trip inspection. If you wait for strange noises, glaring problems, or worse – a roadside inspection – you’re flirting with disaster.

Pre-trip inspections can impact everything from fines and points on your carrier profile, to delivery delays and increased maintenance costs for roadside repairs. In other cases, they can mean the difference between a fender bender and a severe accident. These checks are straightforward and fairly easy for most drivers to conduct – as long as you know what you’re looking for.

How does your preventative maintenance program measure up?

You can’t improve your program if you don’t know where you stand. How often do you perform regular maintenance on each vehicle? Do you periodically conduct in-depth checks? Following a regular preventative maintenance cycle can help keep you on track and in the clear when it comes to legal obligations, fleet efficiency, and general safety.

A good maintenance program rests on documentation as much as on repair. Consider the following five-step cycle to keep things running smoothly:

Conduct a daily inspection.
Document defects.
Make repairs.
Document repairs.
Schedule and document regular maintenance by a qualified mechanic.

The more thorough your reports, the better you’ll be able to pinpoint recurring problems and control costs. Detailed documentation is also helpful when legal concerns arise, or audits are conducted.

Your daily vehicle inspection

How long should this pre-trip inspection take? There’s no right answer, but be prepared to put aside at least half an hour. It can be tempting to limit the check to 15 minutes, but rushing through it can lead to a massive waste of time and money: you’re more likely to miss important defects, and if an inspector finds those CVSA violations, you could be fined or have your vehicle taken off the road.

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Stay safe – and on the inspector’s good side – by keeping some general tips in mind:

1.      Consider all angles

An effective pre-trip inspection comes down to perspective: a truck has many surfaces and components, and the only way to tell if something’s wrong in any area is to get up close and personal.

As you approach the vehicle, begin your circle check: look for any leaks, puddles, or odd leans to the suspension, which may indicate a broken spring. Next, perform a check under the hood when the vehicle isn’t running, and then a check with the vehicle running in order to locate any leaks or loose components.

Once you close the hood, check for damage, operating lights, and a valid license sticker. Move along the passenger side, around the back, and back up the driver’s side to inspect all components – don’t forget the in-cab inspection and document check.

2.      Favour your brakes

Your truck brakes work hard, and they need to continue to do so. Problems with brakes are high on the list of common roadside inspection violations, and since they’re subject to so much wear and tear, you’ll want to check all parts of your braking system. Make sure the brake chamber airlines are secure, check for chaffing, test the brake lights, and listen for air leaks. Brake indicators are a great way to tell if the brakes are out of adjustment, but the only true way to check brake stroke is to use the mark and measure method.

Complete a brake test with both the hand valve and the foot valve before starting your trip. Release the brakes, and then apply the foot valve firmly six times to help adjust the auto slack adjustors.

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3.      Keep it clean

A messy truck can do more harm than you might imagine. Every picture tells a story, so consider what a cluttered cab could say to a roadside inspector: perhaps you’re not that concerned about keeping a clean safety record, either?

Aside from making a poor first impression, a heap of junk on your dashboard can interfere with your sightline, and turn into projectiles if you were to react suddenly while driving. Moreover, allowing dirt to build up on lights, reflectors and reflective strips can drastically reduce the visibility of your truck, especially at night. Clean well, and clean often.

A daily vehicle inspection is too important to be conducted arbitrarily; operators must inspect the truck and trailer before the start of each and every shift. Keep in mind that a daily inspection is good for only 24 hours, and be sure to have the driver sign the inspection report right away – this way, it will quickly become a habit.

4.      Write it down

An inspection report is a useful reference for your team, but it must also be provided to regulatory officials when requested. Getting into the habit of using a comprehensive checklist, creating detailed reports, and committing to an ongoing employee training program can help protect your fleet from unnecessary downtime – and even substantial loss.

Protect yourself with the right insurance

Even with a solid pre-trip inspection plan in place, accidents can and do happen. That’s when insurance can be helpful. To learn more about how a tailored policy can help protect you, your employees, and your bottom line, visit our Transportation & Logistics Services Insurance page today!

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