Help Me Understand My Situation

Background: I have an EPO plan through my employer that covers all in network services. I do not need a referral to see a specialist. I have a $300 deductible and a $3,000 out of pocket maximum. My insurance has an app that allows me to track my spending toward both my deductible and my OOP Max.

I recently suffered from a knee injury (patellar dislocation—ow). I found a orthopaedic specialist practice in network and made an appointment. I have not seen a doctor this year until this, so this is the first time I am using my insurance this plan year.

My first appointment, I was charged $150 at check in to see the doctor because I “have a deductible that has not been met yet.” Okay. This was for the office visit and x-rays of my knee. The doctor wanted me to get an MRI at the lab across the hall, and sent a request to my insurance to get that approved. It was and I went for the MRI—this was a $30 co-pay. Cool. The following day, I went back to the doctor to review the MRI results. This time I was charged $75 due to not meeting my deductible yet. Okay again. So at this point I’ve paid $255 out of pocket.

Today I log into my insurance app to check on my claims and I see that I’ve met $90 of my $3000 OOP Max. But have not met any of my deductible. I thought this was weird so I started looking at my individual claims. The MRI claim was straightforward—all I owed was the $30 copay. But the two ortho claims both say that my only responsibility is a $30 copay for each of them. That makes the $90 OOP Max amount make sense because copays don’t count toward deductible. But what about the other $165 I paid at the office for each of those two visits? Shouldn’t that go toward my deductible then? I don’t understand why that’s not reflected in my spending then. And if they don’t go towards deductible, shouldn’t the office be refunding me?

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This is my first time really dealing with insurance/doctors on my own, because I don’t see doctors often (I know I should). And I don’t want to go throwing a fit over something until I truly understand what is going on. Can anyone help me figure it out?